# How to change the sender name in Outlook step by step

From time to time, it may be necessary to **change the sender name in Outlook**, for example following a department change, when the name of a department changes, or you change your last name after marriage. This means you’re able to make changes without having to create new email accounts. Likewise, Outlook sender names can be amended so that names are assigned to a department, for example `sales@domain.com` can be combined with the **employee’s name**. In this guide, we’ll show you four ways to change the sender in Outlook.

## How to change the sender name in Outlook quick guide

Here’s an **overview** of the process for changing the sender in Outlook:

- Go to **File** > **Account Settings** in Outlook
- Highlight the account you want to change and then click on **Change…**
- Please enter your desired information in the **Your Name** field under **User Information**
- Confirm the process with **Next** and complete it

## How to change the sender name in Outlook in the account settings

The Outlook email client makes it easy to swap out which information you include in an email. To change the name of the sender displayed next to the email address, proceed as follows:

**Step 1:** Open Account Settings

[![Image: Outlook change sender: open Account Settings](https://www.ionos.com/digitalguide/fileadmin/_processed_/a/c/csm_outlook-change-sender-name-open-account-settings_367951eb35.webp "Outlook change sender: open Account Settings")](https://www.ionos.com/digitalguide/fileadmin/DigitalGuide/Screenshots_2024/outlook-change-sender-name-open-account-settings.png) Outlook Account Settings **Step 2:** Select the account you want to change

[![Image: Outlook change sender: Select the account you wish to change](https://www.ionos.com/digitalguide/fileadmin/_processed_/0/0/csm_outlook-change-sender-name-select-account_cc30de985c.webp "Outlook change sender: Select the account you wish to change")](https://www.ionos.com/digitalguide/fileadmin/DigitalGuide/Screenshots_2024/outlook-change-sender-name-select-account.png) All Outlook accounts that have been set up are listed under the account settings. Mark the email account you want to amend (in the image it is the default account with the check mark) and click on **Change**.

**Step 3**: Enter the new name.

[![Image: Outlook change sender: Enter the alternative name](https://www.ionos.com/digitalguide/fileadmin/_processed_/c/8/csm_outlook-change-sender-alternative-name_354104f335.webp "Outlook change sender: Enter the alternative name")](https://www.ionos.com/digitalguide/fileadmin/DigitalGuide/Screenshots_2024/outlook-change-sender-alternative-name.png) You can write alternative names in the “Your name” field. In the pop-up window **Change account** select the **Your Name** window below **User Information**. Here, you can enter a name that will appear alongside the sender’s email address. Choose **Next** to proceed.

**Step 4:** Check the result

[![Image: Outlook change sender: The name and email address of the sender](https://www.ionos.com/digitalguide/fileadmin/_processed_/4/3/csm_outlook-change-sender-address_c01cdf71fd.webp "Outlook change sender: The name and email address of the sender")](https://www.ionos.com/digitalguide/fileadmin/DigitalGuide/Screenshots_2024/outlook-change-sender-address.png) An email where the name and email address of the sender are visible. If you now send an email with the changed sender to another account, the new name **MAX MUSTERMANN** will appear in the preview and the field where the email is displayed.

Fact Beware that criminals often use the same method. Changed sender names in Outlook can generate greater trust, which is why [phishing emails](https://www.ionos.com/digitalguide/e-mail/e-mail-security/how-to-identify-phishing-e-mails-and-protect-your-data/) end up being opened by some people. Our guide on how to [protect your email address](https://www.ionos.com/digitalguide/e-mail/e-mail-security/protecting-your-email-address-how-to-do-it/) provides important information on this. Since internet criminals are always coming up with new tricks, our article on [smishing](https://www.ionos.com/digitalguide/online-marketing/online-sales/smishing/) may be an interesting read.

## How to change an Outlook sender name when creating the email

If you want to write a new email and select a different sender, **at least one more email account** must already be set up. You can learn more about this in our corresponding articles:

- [Adding an Outlook account](https://www.ionos.com/digitalguide/e-mail/technical-matters/add-outlook-account/)
- [Deleting an Outlook account](https://www.ionos.com/digitalguide/e-mail/technical-matters/deleting-an-outlook-email-account/)

[![Image: Change Outlook sender: Changing the sender address](https://www.ionos.com/digitalguide/fileadmin/_processed_/6/e/csm_outlook-select-sender_09fa45e223.webp "Change Outlook sender: Changing the sender address")](https://www.ionos.com/digitalguide/fileadmin/DigitalGuide/Screenshots_2024/outlook-select-sender.png) When creating a new email, you can change the Outlook sender name in just two clicks. To change the Outlook sender before the email is sent, select **From** (1) in the drop-down menu and then the sender **email address** (2) you’d like to use from the list. This is the address that will send the message, and the email address that the recipient will see in their emails.

## How to change the reply address of an email

In business communication you may prefer for the recipient of an email not to reply to the sender address, but to an alternative email address. To use this **alternative reply address**, you don’t have to change the sender in Outlook. In the email that you are composing, simply activate the **Direct Replies To** (1) selection under **Options** (1).

[![Image: Change Outlook sender: Alternative reply address](https://www.ionos.com/digitalguide/fileadmin/_processed_/c/1/csm_outlook-change-sender-alternative-address_e9bde515c8.webp "Change Outlook sender: Alternative reply address")](https://www.ionos.com/digitalguide/fileadmin/DigitalGuide/Screenshots_2024/outlook-change-sender-alternative-address.png) You can change the reply email address when composing a new email. In the **Properties** pop-up menu, activate the **Have replies sent to** checkbox (2) and enter the **desired email address** (3) in the field next to it. Saved addresses are available under **Select Names…**, but any (valid) email addresses can be used. This is useful, for example, when temporarily working from home or outside of the office environment. This means that the recipient won’t need to be made aware of other email accounts. If the recipient clicks on the email to reply, the stored reply address will appear in the **To…** address field.

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## How to customize Outlook account name and change reply address permanently

When using **multiple email accounts** in a single Outlook client, it is often **clearer** for the changed sender names to also be displayed in the folder area.

[![Image: Change Outlook sender: Change account name](https://www.ionos.com/digitalguide/fileadmin/_processed_/f/9/csm_outlook-change-account-name_3148148ab8.webp "Change Outlook sender: Change account name")](https://www.ionos.com/digitalguide/fileadmin/DigitalGuide/Screenshots_2024/outlook-change-account-name.png) Outlook: Change the displayed account name. To display this in the Outlook **folder area (1)**, again select the account to be changed as described at the beginning. When the account settings window opens, select the account whose name you want to change and click on **Change**. In the menu that now appears, enter the desired **name for the account (2)**. You can also use a name plus email address or any other name. If you enter an email address under **Reply-to address** (3), this will be used **permanently** when replying to a sent email in the **To…** address field.

Summary The email client Outlook offers several options to change senders so that preferred sender information is displayed to the recipient. The procedure for changing this is the same across new and older versions of Outlook.


This is a markdown version of: [https://www.ionos.com/digitalguide/e-mail/technical-matters/outlook-change-sender-name/](https://www.ionos.com/digitalguide/e-mail/technical-matters/outlook-change-sender-name/) for AI/LLM consumption.