The out of office message is a crucial part of email communication in the workplace. If you don’t have access to your email, your contacts will want to know when you’ll be back and whether or not you’ll be represented by someone else in your absence. An out of office reply may be...
Server, service, protocol, or process? The definition of the term “STM relay” has fueled raging debate on the internet. What exactly are “smarthosts” and “open mail relays” in this context? Where do you get an “SMTP relay server” – and what do you need it for? The answers are simpler than expected and we will provide additional clues to better understand the subject of sending e-mails. Everything...
Microsoft Outlook is one of the most frequently used e-mail programs worldwide. It’s unsurprising then that there are a multitude of approaches to solving its everyday problems. Especially when it comes to e-mail traffic, it can be annoying when Outlook search suddenly stops working. Restarting the program or PC is often enough to solve problems with the Outlook search function. But what should...
Why bother creating an elaborate greeting at the end of an e-mail when you could simply let your e-mail program do the work for you? E-mail signatures have been a practical way to save time and provide the recipient with important information such as telephone number or homepage for a long time, and not just in office life. Links and images can even be seamlessly added in many cases. But how are...
Anyone familiar with the technicalities of the e-mail sending process will invariably come across the term “SMTP server” at some point. But how exactly does this unit of hardware and software – which invisibly transports the typical consumer’s e-mail from A to B – work? Understanding how this type of server functions is information that can be used to your advantage when it comes to manually...
Holidays, illness, or business trips – there are many reasons for absence from work. Checking your e-mail may not be possible in these cases. E-mails are usually still received and should not remain unanswered – forwarding your e-mail with outlook is a great solution. You can set automatic e-mail forwarding in outlook, so a colleague receives all your emails. How to forward e-mails in outlook?...
SMTP stands for “Simple Mail Transfer Protocol” – but it’s not that simple. E-mails do not simply travel directly from A to B, but go through several communication and transmission processes that the standard network protocol has been responsible for since the 1980s. As an electronic set of rules from the internet protocol family, SMTP (and its extension, ESMTP) determines important factors such...
Is your mail server configured with SMTP AUTH? If not, you should do so as soon as possible. Professional spammers are happy to see every open relay that they can use for the distribution of their junk mail. Such spam is not only hassle for the receiver, but also unnecessarily increases your server traffic and damages your online reputation. This security gap can be closed with the simple ESMTP...
If you want to send a message with your e-mail client and the sending fails, you’ll receive a corresponding error message from the server, including an SMTP status code. For example, the message “550 Requested action not taken: mailbox unavailable” means that the targeted address couldn’t be reached. Since this problem can have various causes, even more possible solutions exist, some of which you...
A personal e-mail domain is a must in the commercial sphere. Conveying a professional image in your contact details will ensure that customers and businesses take you seriously. Find out about the advantages of having an individual mail domain and learn how to secure a personal e-mail address in just a few steps.
Automatic out-of-office replies are a great way to let your contacts know when you’re not available. You can easily send automatic out-of-office replies from Outlook. Moreover, with Outlook you can set up numerous special rules, for example for cases when important e-mails need forwarding. We will show you how to use the Outlook out-of-office assistant, including the tool to set special rules.
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