# How to share Google Calendar: sharing appointments and tasks in a Gmail calendar

Google Calendar is a free-to-use Google account feature. Anyone who has signed up for a Google account can use this calendar tool. Since all account data is saved online, you can access your Google Calendar from anywhere. This gives you **full control over your appointments regardless of which device you are using, or your location**.

In addition to having the classic calendar functions, Google Calendar can be shared with others. This makes it possible, for instance, to have a family or employee calendar which all members can view. In addition, you can also **assign individual access permissions**. Depending on what permissions are granted, members can either only view the calendar or they can edit it. If they have been granted the right to edit the calendar, members can also add their own appointments or modify existing events.

## How to share a Google Calendar

**Step 1:** Open Google Calendar.

[![Image: Overview of Google features](https://www.ionos.com/digitalguide/fileadmin/_processed_/5/f/csm_overview-of-google-features_51aa8a89ac.webp "Overview of Google features")](https://www.ionos.com/digitalguide/fileadmin/DigitalGuide/Screenshots_2020/overview-of-google-features.jpg) Overview of Google features **Step 2:** Select the calendar you want to share.

[![Image: Selecting “My calendars” for sharing](https://www.ionos.com/digitalguide/fileadmin/_processed_/4/5/csm_my-calendars-for-sharing_2e74cee00f.webp "Selecting “My calendars” for sharing")](https://www.ionos.com/digitalguide/fileadmin/DigitalGuide/Screenshots_2020/my-calendars-for-sharing.jpg) Selecting “My calendars” for sharing **Step 3:** Go to “Calendar settings”.

[![Image: Opening “Calendar settings”](https://www.ionos.com/digitalguide/fileadmin/_processed_/6/3/csm_opening-calendar-settings_cc8c9cd19f.webp "Opening “Calendar settings”")](https://www.ionos.com/digitalguide/fileadmin/DigitalGuide/Screenshots_2020/opening-calendar-settings.jpg) Opening “Calendar settings” **Step 4:** Share the Gmail calendar using an email address.

[![Image: Sharing Google Calendar with others](https://www.ionos.com/digitalguide/fileadmin/_processed_/f/3/csm_sharing-google-calendar-with-others_8647ea3552.webp "Sharing Google Calendar with others")](https://www.ionos.com/digitalguide/fileadmin/DigitalGuide/Screenshots_2020/sharing-google-calendar-with-others.jpg) Sharing Google Calendar with others **Step 5:** Assign access permissions.

Using the drop-down menu labelled “Permissions”, you can also **assign individual permissions to each person.** By doing so, you can, for instance, specifically define who can only view the shared Gmail calendar and who can add or remove appointments themselves.

[![Image: Managing access permissions](https://www.ionos.com/digitalguide/fileadmin/_processed_/3/0/csm_managing-access-permissions_94d9b06525.webp "Managing access permissions")](https://www.ionos.com/digitalguide/fileadmin/DigitalGuide/Screenshots_2020/managing-access-permissions.jpg) Managing access permissions **Step 6:** Finish the sharing process

Once you have entered the email(s) of the person(s) and assigned the access permissions, finish sharing the calendar by clicking “Send”. You can specify multiple people in order to share the Google Calendar with many people at the same time. After clicking send, each person entered will receive a notification email.

[![Image: Sharing the calendar](https://www.ionos.com/digitalguide/fileadmin/_processed_/f/1/csm_sharing-the-calendar_17037cb90b.webp "Sharing the calendar")](https://www.ionos.com/digitalguide/fileadmin/DigitalGuide/Screenshots_2020/sharing-the-calendar.jpg) Sharing the calendar ## How do I share my Google Calendar publicly?

When working in an office, it can sometimes be useful to publicly share a calendar. If you and your colleagues want to manage a vacation time calendar, it is much easier to create a new calendar and make it public than to invite individual members personally and grant each of them individual permissions.

**Step 1:** Create a new calendar.

[![Image: Creating a new calendar](https://www.ionos.com/digitalguide/fileadmin/_processed_/3/9/csm_creating-a-new-calendar_d5c114db8b.webp "Creating a new calendar")](https://www.ionos.com/digitalguide/fileadmin/DigitalGuide/Screenshots_2020/creating-a-new-calendar.jpg) Creating a new calendar **Step 2:** Set up the calendar.

[![Image: Setting up the calendar](https://www.ionos.com/digitalguide/fileadmin/_processed_/4/9/csm_setting-up-the-calendar_f866ef7ff6.webp "Setting up the calendar")](https://www.ionos.com/digitalguide/fileadmin/DigitalGuide/Screenshots_2020/setting-up-the-calendar.jpg) Setting up the calendar **Step 3:** Get the shareable link.

[![Image: Getting the shareable link](https://www.ionos.com/digitalguide/fileadmin/_processed_/4/f/csm_getting-the-shareable-link_ac22ee4bd9.webp "Getting the shareable link")](https://www.ionos.com/digitalguide/fileadmin/DigitalGuide/Screenshots_2020/getting-the-shareable-link.jpg) Getting the shareable link  Note Are you missing certain features on Google services? [Other collaboration tool providers](https://www.ionos.com/digitalguide/e-mail/technical-matters/collaboration-tools-a-comparison-of-the-best-solutions/ "Collaboration tools: a comparison of the best solutions") may have more suitable options for you in their portfolio.


This is a markdown version of: [https://www.ionos.com/digitalguide/e-mail/technical-matters/sharing-google-calendar/](https://www.ionos.com/digitalguide/e-mail/technical-matters/sharing-google-calendar/) for AI/LLM consumption.