Managing Exchange 2013 Public Folders in Outlook

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For Microsoft Exchange 2013

Set up public folders to share data such as calendars, contacts, emails, and tasks with other Microsoft Exchange 2013 users in your contract.

  • An active Microsoft Exchange 2013 account. At least one other active Microsoft Exchange 2013 account to set permissions for other users. The accounts must be within the same contract number.
  • Installing the Microsoft Exchange 2013 account using the Outlook Configurator
Step 1

Start Microsoft Outlook with the Microsoft Exchange 2013 account previously configured in it.

Step 2

Select the mailbox name (in our example "Max Mustermann") below All Outlook items and press[CTRL] + 6 In the lower part of the folder view you will now find the item Public folders. You can use the plus icons to expand any subfolders. Click on a folder you want to edit.

Step 3

Right-click on one of the subfolders to select Properties. As the administrator, you will find various parameters for managing the folder below this. For example, in the Permissions tab you can specify which user within the folder can edit, read or even delete items (e.g. appointment entries).

For detailed documentation on managing public folders, see the Microsoft Help pages: