Managing Exchange 2013 Public Folders in Outlook

In this article, we'll show you how to set up public folders to share data such as calendars, contacts, emails, and tasks with other Microsoft Exchange 2013 users in your contract.


  • An active Microsoft Exchange 2013 account and at least one other active Microsoft Exchange 2013 account for setting permissions for other users. The accounts must be within the same contract number.
  • Start Microsoft Outlook with the Microsoft Exchange 2013 account already configured in it.
  • Highlight the mailbox name below All Outlook Items and press [CTRL] + 6. In the lower area of the folder view, you will now find the item Public Folders.
  • Click the arrow next to All Public Folders. This area lists additional subfolders created by the system. Navigate to the subfolder that has the name component ocsou or ocsu and open the level below. In this area, you can create additional public folders and manage the existing public folders.
  • Click on the public folder you want to edit.
  • Right-click on one of the subfolders to select Properties. Below this, you will find various parameters for managing the folder as an administrator. For example, in the Permissions tab you can determine which user can edit, read or even delete elements (e.g. appointment entries) within the folder.

For detailed documentation on managing public folders, please see these Microsoft help pages: