The Mail Upload feature allows you to automatically save email attachments to a folder in your HiDrive account. This article explains how to set up this feature.
Example: You regularly receive invoices as PDF files in your emails. When you receive these emails through your Mail Upload email address, the attachments are automatically saved in the folder you specify in HiDrive. This way, you and all other HiDrive users for whom this folder is shared can access the attachments.
Creating the Mail Upload Email Address
The email address is automatically generated and displayed when you set up the Mail Upload function for a HiDrive folder. This email address cannot be changed. Please note that each folder that is set up for mail upload will have its own email address.
Please Note
Email addresses for the mail upload function cannot be used for normal email communication. When messages are sent (or forwarded) to this email address, all of the messages' contents except the attachment are deleted automatically.
Configuring the Mail Upload Function
- Open the HiDrive web app in your browser.
- Select Private or Shared in the left menu bar.
- Optional: Use the three-dot menu in the upper-right corner to create a new folder.
- Right-click on an existing folder to open the context menu.
- Select Create Mail Upload.
| Option | Description |
|---|---|
| Validity in Days | This is the validity period of the Mail Upload email address. After this period, email attachments will no longer be saved. |
| Overwrite Existing Files | Existing files are overwritten by email attachments with the same file name without requiring confirmation. |
| Receipt Notification to Sender | A receipt notification is sent to the email address that the Mail Upload email address uses. |
| Receipt Notification to ... | The email address stored in the HiDrive settings is informed about newly added attachments. The e-mail address can be entered via the HiDrive menu on the left side : Administration: Settings > Data group: User data |
| Create Subfolder Per Sender | For each email sender, a subfolder is created to store their attachments. |
Changing or Deleting Mail Upload Settings
- Open the HiDrive web app in your browser.
- Select Mail Upload in the left menu bar. All HiDrive folders with activated mail upload will be displayed.
- Right-click on the folders already configured with mail upload to open a context menu.
- Select Edit Mail Upload.
- Click Settings.
- Adjust the options described in the previous section.
- Complete your entries with Save.
The Delete Mail Upload option can be found in the same context menu below Edit mail upload. Please note that deleting a mail upload does not affect files already stored in this folder.