An e-mail signature is a type of business card within the world of the internet and it leaves behind a professional impression, especially with business contacts. In it, your partners and customers find important information – such as your telephone number and extension or the internet address of your homepage. Before you can create an e-mail signature, you should know what a professional e-mail signature should contain – there are special guidelines, especially at the business level, that you should observe to make sure your signature is legally valid. How you set up your e-mail signature differs slightly, though, depending on the e-mail provider or program.
Do you use Outlook from Microsoft as your e-mail provider? To find out how to create an e-mail signature with this program, you first need to figure out which version of Outlook you’re currently using. To do this, click on “File” in the upper-left corner of Outlook and then on the “Office account” option. There, you’ll find your personal user information as well as other product information. This will tell you which Office package is currently installed on your computer.
The individual steps are clearly illustrated in this YouTube tutorial:
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If you’re using a newer version of Outlook, the process changes quite a bit from the previous versions for creating an e-mail signature.
Do you usually use Outlook through your browser? The strategy is a bit different in the web app.
If you use Outlook in combination with an Apple operating system, the interface of the e-mail client looks a bit different. But a signature in Outlook for macOS is still created with just a few clicks.
These directions work for Version 2011 as well as 2016, which hardly differ from one another in terms of controls. Here you can see the processes for the individual versions in their own videos:
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To be able to use the Android operating system, smartphone owners need a valid Google account. Thanks to Gmail, many also use their account directly as their preferred e-mail program. How to create an e-mail signature in Gmail can be explained in just a few steps.
Many users trust German e-mail providers for reasons of data protection – GMX is one of them. To create an e-mail signature in GMX, you only have to follow four steps.
The internet company out of California has one of the most-used search engines and, like Google, also offers an e-mail service. If you have such an account, then you also have the option to create an e-mail signature in Yahoo.
Regardless of which e-mail service you use – the effort to create an e-mail signature is minimal. But the benefits that you get from these few minutes of work are much greater: You not only offer your contact added value through the included information that you send, but you also leave a serious and professional impression. This is why a signature is an invaluable component of a perfect business e-mail.
A professional e-mail signature is a standard part of business communication. Private users can also stand to gain from these e-mail additions. But what exactly does a good e-mail signature contain? And which information should your company include when sending messages to customers or business partners?
Every day, over 200 billion e-mails are sent around the world – although many of them aren’t received with much enthusiasm. In order for your business e-mails to stand out in all this chaos, you should pay attention to e-mail etiquette. If you stick to the most important rules, your e-mails will appear polite, but at the same time, serious. Messages like these will be happily answered.
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Automatic out-of-office replies are a great way to let your contacts know when you’re not available. You can easily send automatic out-of-office replies from Outlook. Moreover, with Outlook you can set up numerous special rules, for example for cases when important e-mails need forwarding. We will show you how to use the Outlook out-of-office assistant, including the tool to set special rules.
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