Outlook: forward e-mails automatically

Step 1: Select the “start” tab in the menu bar and click on the “rules” button.

Step 2: Select the option “manage rules and alerts” from the “rules” menu.

Outlook will open the “rules and alerts” dialog box with the “e-mail rules” and “manage notifications” tabs.

Step 3: Select the “e-mail rules” tab, and click the “new rule” button to open the rule wizard.

Step 4: The rules wizard allows you to access rule templates or create your own. For e-mail forwarding, select the option “apply rule on messages I receive” in “start from a blank rule.”

Step 5: First decide which messages the rule applies to by selecting one or more of the options offered, and replacing the words underlined in blue with individual values. If you do not want to select a condition, skip this point by clicking on “next.” If you do this, the rule will apply to all incoming messages.

If you want to link your inbox rule to a condition, set a check mark in the respective box and click on the blue underlined word to enter the value (for example, a sender).

Step 6: Then select an action to apply to all messages that meet the previously selected condition. For easy forwarding, select the “forward to a person/public group” option. If you want to set up a redirect instead, select “redirect to a person/public group.”

Step 7: Specify a person or group to which incoming messages should be forwarded. Click on the word with a blue background, and select a person or group of recipients from your address book.

Step 8: If necessary, select exceptions for the inbox rule.

Step 9: Name the rule you configured and specify whether the rule is to apply only to new incoming messages or to all e-mails already saved in the inbox. Complete the configuration process by clicking on “finish.”

Step 1: To forward e-mails with Outlook for macOS, first select the “start” tab in the menu bar.

Step 2: Click on the “rules” button and select “edit rules.”

Step 3: Under Mac, create client rules in the categories “exchange“, “IMAP” or “POP” and “outgoing.” Select “exchange,” and click on the button with the plus sign (+) to add a new rule.

The setup for the inbox rules opens.

Step 4: Configure the required inbox rules. Use the following options for a simple forwarding rule:

• Under “when a new message arrives” select “when all conditions are met” and “all messages”
• Under “do the following” select “forward to”

Confirm these rules by clicking on “OK.”

Outlook on the web (formerly Outlook Web Access, OWA for short) is a Microsoft service that allows you to access your Outlook mailboxes from any web browser. The web app is integrated into the online service Microsoft 365, and offers a similar range of functions as the desktop installation of the e-mail program. You can also set up e-mail forwarding and other inbox rules with Outlook on the web in just a few steps.

Step 1: Log in to Microsoft 365 and open the “e-mail” app.

Step 2: Click the cog icon next to your user name to access the Microsoft 365 settings.

Step 3: Scroll down in the menu to “your app settings” and click on “mail.” A navigation menu structure will appear in the browser. Select the menu item “inbox and sweep rules” under “automatic processing.”

Step 5: Click the plus sign (+) in the inbox rules area to select a new rule.

Step 6: Name the rule.

Step 7: Define a condition for the new inbox rule if required. Select the option “apply to all messages” if you want to apply the rule to all incoming e-mails. If necessary, add further conditions.

Step 8: Select an action to apply to all e-mails that meet the previously defined condition(s). For a forwarding rule, select the “forward message to...” option. Alternatively, the “redirect message to...” option allows you to set up e-mail redirection.

Select the recipient address from your contact list to which your messages are to be forwarded or redirected.

Select another action if required.

Step 9: If you think you’ll need them, add exceptions to your redirection rule.