Inserting Excel into Word

If you use Microsoft Word and Excel a lot, you know that an Excel spreadsheet gives you many more options than a simple table in Word. However, you often want to integrate the Excel spreadsheet into another document such as a Word file. Fortunately, inserting Excel projects into Word is quick and easy. The first step is to decide whether you want to insert the Excel spreadsheet into Word or link the two documents. We’ll explain the difference between these two methods and show how you can easily import and use your Excel projects in Word.

You can either embed (link) an Excel spreadsheet in Word or simply copy it into Word.

Inserting your Excel spreadsheet into Word using copy and paste is quick and easy. The disadvantage is that if you then want to customize the Excel table later in your Word document, you can only use the commands available in Word.

If you want to continue using Excel functions to edit your table, you should link the Excel worksheet in Word. This way you ensure that changes in your original Excel file are automatically inserted and updated in Word.

Inserting your Excel spreadsheet into Word using copy and paste is the easiest way to connect the two data sources. Follow these simple steps:

1. First, open your Excel worksheet and use your cursor to select the entire spreadsheet or the area that you want to insert into your Word document.
2. Copy the selected area either by right-clicking and choosing Copy or by pressing Ctrl + C in Windows or cmd + C in MacOS.
3. Open your Word document and position your cursor in the place where you want to insert the Excel table in the slide. Paste the copied area either by right-clicking and choosing Paste or by pressing Ctrl + V in Windows or cmd + V in macOS.

Embedding an Excel spreadsheet in Word requires a few additional steps. However, by linking directly to your Excel data, any later changes will be automatically updated in the embedded version in the Word document. If you want to embed an Excel worksheet in Word, simply follow our detailed instructions with screenshots, or see the short version further below.

1. Copy your Excel spreadsheet to the clipboard, either by right-clicking and choosing Copy, or by pressing Ctrl + C shortcut in Windows or cmd +C in macOS.
2. Place the cursor in the desired location in your Word document. Select Paste Special... from the menu. In Windows, open the Home tab, click Paste and select Paste Special.... On a Mac, choose Paste Special... under Edit.
3. In the dialog box, click Paste link and select Microsoft Excel Worksheet Object. Save your changes by choosing Ok.

By linking your Excel spreadsheet in Word, you ensure that changes in your Excel table are automatically transferred to your Word document and displayed there. However, the changes you make to the table in Word are not automatically transferred to the Excel spreadsheet. So always remember to copy these changes to the linked original document. The same applies if you link an Excel table in PowerPoint or insert a Word document into PowerPoint.