In Microsoft PowerPoint, design options are plenty, allowing you to easily create professional presentations. In just a few clicks and without any programing know-how, you can add animations, transitions, graphics, and images. But many of the software’s practical functions remain unused – among these is the so-called Outline View. This presentation overview function simplifies how you structure your content. In our step-by-step guide, we’ll show you how to use PowerPoint’s outline view.
When you launch PowerPoint and open a presentation, “normal view” is automatically activated. However, PowerPoint offers a host of different viewing options to choose from that can be used interchangeably. Below you’ll find an overview of the different viewing options and their benefits.
Besides presentation viewing options, PowerPoint also offers various master views. With these, you can create design and layout templates, which PowerPoint automatically applies to all slides.
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Office OnlineOneDrive with 1TB24/7 supportWhen you create a new presentation, it’s recommended to have a rough structure in place for your content. The tools to do this can be found in PowerPoint’s outline view. Here, you can define the structure, review it continuously, and make changes when needed. At no point is it necessary to switch to normal view.
The outline pane in PowerPoint includes these elements:
The popular presentation software, PowerPoint, comes included in Microsoft 365, which is available from IONOS – including plenty of storage space and your very own domain!
Below, we explain how to open outline view and optimally make use of all its functions.
To open the presentation view, start PowerPoint and select “View” in the top navigation bar. In the menu ribbon, PowerPoint will now show all presentation views available. Select “Outline View” with a left-click. An outline of your PowerPoint slides will now present your content in a structured way:
Below, we’ll show you the most common editing options available in outline view.
Have you just noticed that the order of your slides isn’t correct in the outline pane? With PowerPoint outline view, you can easily change their order. Click on the square next to the slide that you want to move to select it (it will automatically mark it). Now, hold your mouse down and pull the slide to its intended place in the structure.
In outline view, not only can you change the structure of your presentation: you can also change the content of your slides. For example, to expand on a sub-item on one of your slides, PowerPoint offers two options:
If you’re adding a lot of new content, it’s recommended to create a new slide. You can do this in PowerPoint’s outline view. To add a new slide, you have two options:
Key combinations give you quick access to functions. To add a new slide, for example, hold down the keys [Ctrl] and [M] at the same time. This shortcut works in outline and normal view.
The headlines i.e. the main item on your slide is automatically superordinate to the sub items on your slides. In the outline pane in PowerPoint, you have the option to change this structure. To do this, select the layer you want to change, and hold down thetab key on your keyboard to move the selected layer down by a hierarchical level. To move a layer up, press the tab key and the shift key at the same time.
To change the hierarchy without your keyboard, right-click on the line of text. PowerPoint will now open a drop-down. Select “Move Up” or “Move Down” to level the hierarchy of the elements.
The standard orientation for PowerPoint slides is horizontal, as this format provides the best foundation for most presentations to portray information. There is also content, however, for which a portrait orientation would be the better choice. Find out in this article what you have to do to change your presentation or individual PowerPoint slides to portrait view.
The PowerPoint “Slide Master” view allows you to create what is known as a master slide. This master slide then acts as a template for all the other slides in the presentation. The advantage of this is that all of the items in the template are automatically transferred to all of the other slides, so you don’t need to copy images, logos, designs or font formats onto each slide one by one.
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Using the popular presentation software Microsoft PowerPoint, you can create professional presentations with a wealth of features. However, as of version 2007, the PowerPoint table of contents, one of the basic elements of a presentation, has only been accessible via indirect means. We will show you how to create one in just a few steps.
PowerPoint notes are a useful feature when giving an unscripted presentation. If you print your PowerPoint notes, you do not have to worry about the on-site technical situation. In our step-by-step guide, you will learn how to print your PowerPoint presentation notes and use the various editing options when exporting handouts.
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