Invoice software for Macs – comparing the best

For most busi­ness­peo­ple, managing invoices and payment reminders is a com­pul­so­ry part of the job. However, the more of these documents you have to prepare each month, the more tedious and com­pli­cat­ed this task can seem, which is why many en­tre­pre­neurs have been using invoice software programs and spread­sheets such as Word and Excel for years to master the daily chal­lenges of preparing quo­ta­tions and invoices. However, those who want to be prepared for handling invoice amounts and contact data on a long-term basis will be better off using pro­fes­sion­al invoice software instead. This article explains why these tools are rec­om­mend­ed, and which invoicing programs Mac users should try out.

Word templates and Excel spread­sheets are cost-effective solutions when it comes to creating invoices, quotes, and payment reminders, and fur­ther­more for managing all relevant customer, supplier, and goods or service data. Documents of this kind, however, offer little au­toma­tion and require a high level of main­te­nance. By using a pro­fes­sion­al invoice program, the situation can be com­plete­ly different. This is all thanks to intuitive user in­ter­faces, in­di­vid­u­al­ly con­fig­urable databases for customers, partners, and products, in­te­grat­ed shipping and export functions, as well as in­ter­faces to various third-party ap­pli­ca­tions such as online shops, stock control systems, or CRM tools. In short: you can save yourself a lot of work!

As with other software, there are of course dif­fer­ences between the various programs on the market. Depending on your personal needs, some software will be more suited than others. This is probably most evident in the user interface – whether you like this depends very much on personal pref­er­ences. If, for example, you ab­solute­ly need certain features for your business process and these are not included in a program, you should look to another app.

A further point to consider when pur­chas­ing software is its com­pat­i­bil­i­ty. Many programs rely on a central, web-based ap­pli­ca­tion that can be used with any common browser. If this is not the case or if you want to work with an in­stal­lable ap­pli­ca­tion, you should make sure in advance that a desktop version or app is available for your system.

In this article, we will focus on Mac ap­pli­ca­tions, which run on the Apple operating system iOS and therefore on devices like iMac or MacBook.

In 2008, the Swiss software company Media Atelier released the first version of the Mac invoice program Grand­To­tal. Today, the software for macOS (from 10.9) is one of the best invoice software for mac devices, also thanks to numerous im­prove­ments and ex­ten­sions. Grand­To­tal does well in our com­par­i­son due to the great support of third-party tools – es­pe­cial­ly programs for time recording, ac­count­ing, banking, and mailing. The following features mark Grand­To­tal as an ideal program:

• User-friendly layout editor for invoicing and quotation creation
• Automatic cal­cu­la­tion of totals, VAT, and discounts
• Sending documents by e-mail
• Database for recurring items
• Flexible export options
• GoBD compliant

Grand­To­tal is a mac invoicing software that can be tested for free at any time. Af­ter­wards you must buy a license, which is valid for one user and one Grand­To­tal version, but isn’t a sub­scrip­tion, so it is unlimited in this sense. Larger updates are then available at a reduced upgrade price.

To use sevDesk, you must have a monthly sub­scrip­tion, which costs money. If you don’t need extensive features for book­keep­ing and man­age­ment, you will probably have all your needs met by the “invoice” package.

To be able to use weclapp as a Mac invoice software, you’ll need to subscribe. You can choose between the package “ERP Service” or the package “ERP Trade”. The second option sup­ple­ments the invoice package with features for trade, e-commerce, and pro­duc­tion. If you have the necessary resources, you can also host the invoice program on your own server.

Click here for important legal dis­claimers.