Coworking – a new way of working for modern jobs

The world of work is con­stant­ly changing. Due to technical progress, dig­i­tal­iza­tion, and Industry 4.0, working pos­si­bil­i­ties have developed that no one could have imagined 50 years ago. New in­dus­tries, working areas, and positions have adapted along with the needs of the workers. Many free­lancers, founders, and employees are no longer tied to a fixed job. Al­ter­na­tives, such as working from home, are becoming in­creas­ing­ly popular – es­pe­cial­ly among creative people or the so-called digital nomads, who can do their work entirely from a PC or laptop.

The workplace is therefore not as important as first thought, but in order to be pro­duc­tive, many would still prefer a clear sep­a­ra­tion between work and leisure time. A rel­a­tive­ly new pos­si­bil­i­ty is coworking. What is coworking, and what are the ad­van­tages and dis­ad­van­tages?

In so-called coworking spaces, in­di­vid­ual desks are usually rented for short periods of time. Many people enjoy coworking since they feel that they belong to a community. There is a pragmatic principle behind coworking: many free­lancers, startup founders, and employees want a place to work, but cannot afford anything by them­selves, or it could be that they don’t want the lone­li­ness that comes from working from home.

When coworking, you find yourself working with many others in the coworking space. What looks like an open-plan office to some, is a creative melting pot to others. You don’t just share the place you work; you can also create new ideas by sharing with other people, some of whom come from com­plete­ly different in­dus­tries. Whether during the coffee break or an after-work beer, the con­ver­sa­tion gets going, and you in­evitably come up with new ideas, and could maybe even find a new business partner!

In recent years, the number of coworking spaces as well as the number of people taking advantage of them has increased rapidly. The de­f­i­n­i­tion of a classic working space isn’t as black and white anymore. Thanks to the internet, teams can work together even if they are spread all over the world. In addition, more and more pro­fes­sions are being pursued purely digitally and no longer require a fixed workplace. Coworking spaces are a response to this change in the working world and are therefore becoming in­creas­ing­ly important.

Photos of the first ever coworking spaces show a living room-like at­mos­phere. Nowadays they look more like a fusion of café and office. This can probably be explained by the fact that people who use coworking spaces today are used to working from coffee shops. On the one hand, these places have evolved into coworking spaces, while on the other, users don’t want to forego the amenities of a nearby barista. The main area therefore usually consists of an open space with many desks and a bar with ad­di­tion­al seating.

The work stations are usually known as hot desks. These are desks that aren’t per­ma­nent­ly assigned to people, but are instead re­as­signed daily. If you sat at a certain desk one day, it could be that you arrive the next day and find it’s been taken by someone else. Therefore, you shouldn’t be storing or leaving any of your be­long­ings there. With hot desking, you pay a daily rent. Dedicated desks, on the other hand, can also be rented for a longer time. These have the advantage that you can set up your things to a certain degree and adapt the desk to your in­di­vid­ual needs.

It is also common for coworking spaces to offer closed-off areas: workers usually have the option of selecting from different meeting rooms. If you want to have an undis­turbed con­ver­sa­tion with your team, customers, or investors, you can choose a room of the right size and with the right equipment (e.g. projector, white­board, etc.) in it. Some coworking spaces also have smaller cubicles where you can make phone calls. Lockers can be rented so you can safely store your personal be­long­ings, even overnight.

The usual equipment in a coworking space includes:

• An open area with hot desks and dedicated desks
• Complete offices for small teams
• Meeting rooms
• Telephone booths
• Lockers
• Café, bar, and kitchen
• Community areas
• Printing and scanning options
• Reception
• Mail service

Besides very general coworking spaces like these, which can be used by anyone who has a desk job, there are also more spe­cial­ized offers. For example, coworking spaces with work­bench­es, milling machines, saws, and drills, have been set up for the more artisan sectors. 3D printers are also becoming more and more popular. The advantage is very clear: a young company does not have to pay the large ac­qui­si­tion costs if, for example, it only wants to create a prototype first. Similar offers can be found for other in­dus­tries. Spaces like these are known as maker spaces, which are like a DIY area where you can let your cre­ativ­i­ty flow with all the materials and tools on offer.

The cost depends on the provider of the coworking space. While some want you to pay from day to day, others offer a more flexible member system. Different sub­scrip­tions are often available, depending on the needs of the people working there. Ad­di­tion­al services are then booked sep­a­rate­ly. Since there are now also in­ter­na­tion­al­ly operating companies, members may even be able to work in different places around the world without major problems.

Coworking spaces were primarily created to offer an al­ter­na­tive to free­lancers who would otherwise work from home. Due to the spread of useful laptops, it was no longer necessary to use a fixed desk. If you work ex­clu­sive­ly digitally, you can the­o­ret­i­cal­ly do it anywhere. Es­pe­cial­ly free­lancers in tech and media fields are drawn toward the idea of coworking. Even for the self-employed, who often work for several different companies, it’s often not worth­while to rent an office space per­ma­nent­ly.

In addition, startup founders have dis­cov­ered the concept of coworking. Es­pe­cial­ly at the beginning, it is not yet clear how the company will grow. In classic office sit­u­a­tions, it’s difficult to plan how big the office should be, since you don’t know whether the company will be suc­cess­ful or not. Coworking spaces are flexibly scalable: if another employee joins the team, another workplace can be booked without any problems. Some of the well-known companies that started as startups in coworking spaces include Uber and Instagram.

In recent years, however, larger companies have also dis­cov­ered communal work­spaces for them­selves. In some cases, in­di­vid­ual teams or entire de­part­ments are out­sourced. The reasons for this vary; flex­i­bil­i­ty, for example, plays a role. Often, however, you also want the benefit of ex­chang­ing ideas with other workers; the change of working en­vi­ron­ment should therefore ensure more cre­ativ­i­ty. In addition, large companies take advantage of the fact that they do not have to invest their finances in real estate in the long term. Finally, the ad­min­is­tra­tion of the premises (e.g. cleaning and repair work) is taken over by those providing the coworking space.

Depending on how and for what purpose you use a coworking space, the concept has several ad­van­tages, but also some dis­ad­van­tages. Since people have different working styles, you have to decide for yourself whether it can work for you.

For many, the ad­van­tages are quite tangible when it comes to costs. In order to commit yourself per­ma­nent­ly to one or more offices, you must have financial security. Self-employed people, who haven’t found their feet yet, cannot take the risk of owning their own premises. This is why they often work from home. This, however, doesn’t work for everyone: some people would prefer to separate work and leisure and therefore prefer coworking spaces. Others, on the other hand, cannot tolerate en­vi­ron­ments like these: the constant rest­less­ness in an open-plan office with many unknown people is seen as a dis­ad­van­tage by some.

Coworking is therefore also a question of per­son­al­i­ty: fans of the concept re­peat­ed­ly mention net­work­ing and being part of a community as ad­van­tages. In a coworking space, ex­tro­vert­ed people, es­pe­cial­ly, can quickly become ac­quaint­ed with one another, which helps them privately and pro­fes­sion­al­ly. Others need the seclusion to be able to con­cen­trate and find it difficult to meet strangers openly from the beginning. For the latter group of people, coworking will be a temporary solution at best until they can afford their own office.

Click here for important legal dis­claimers.