Click “Next” to start the configuration process.
Step 2: Define conditions for your outgoing mail rule. Outlook gives you several options to choose from, and you can combine them if necessary.
Step 3: Edit the condition(s) you have selected by clicking on the word groups highlighted in blue in the rule description.
Click on “Next“
Step 4: Specify which action Outlook should perform with messages that meet the conditions you define. Select any number of the presented options.
Step 5: Edit the selected action(s) in the rule description and click "Next."
Step 6: Define exceptions – if necessary. The same conditions as in step 2 are available for this.
Step 7: Name the rule and specify whether to apply it retroactively to all messages in the inbox folder. Check "Activate this rule" and complete the configuration process by clicking "Finish."
Your outgoing mail rule now appears in the “Rules and Alerts” dialog box. Click “Apply” to close the window.