What is the Outlook at­tach­ment size limit?

Outlook at­tach­ments are allowed to have a maximum combined file size of 20 MB. But what if you need more MB for your at­tach­ments? Here you’ll find every­thing you need to know about Outlook’s limits on at­tach­ment size.

Why does Outlook have limits on at­tach­ment size?

You need to send an important mail with a large at­tach­ment but when you press send, you get an error message saying the at­tach­ment is too large. If this has happened to you, you’ve probably exceeded Outlook’s maximum file size for at­tach­ments. If you use an email service like Microsoft Exchange, which allows for a maximum combined file size of 25 MB, being re­strict­ed to Outlook’s 20 MB limit can be frus­trat­ing.

Outlook has its reasons for placing an at­tach­ment size limit on all versions of Outlook though: security. By putting an upper limit on Outlook file size, Microsoft prevents your computer from regularly sending lots of large at­tach­ments that exceed the limit of internet services. If, for example, you un­know­ing­ly become part of a botnet or your company is targeted by attackers, a flood of emails with large at­tach­ments can overload systems, consume storage and cause outages.

How to configure Outlook’s maximum at­tach­ment size

If Outlook’s email file size limit is giving you trouble, you can configure the upper limit or adjust the limit of your Outlook at­tach­ment. There are several ways to do this. You can increase the maximum file size using the Registry Editor, or you can upload files to the cloud or compress them that are too large. We’ll take a look at these different ap­proach­es in more detail below.

Using Regedit

If you want to manually change Outlook’s max at­tach­ment size, you can use the Windows Registry Editor, also called Regedit. In Microsoft’s registry, setting a new Outlook at­tach­ment size limit is straight­for­ward. Keep in mind though that many mail servers have a limit of 25 MB. In­creas­ing the size limit only makes sense if the mail server or provider that receives your at­tach­ment supports the file size you choose.

Follow the steps below:

Step 1: Open the Run command line with the shortcut [Windows] + [R]. Enter the command regedit and click OK. This will open the Registry Editor under Windows.

Close

Step 2: Navigate to the path HKEY_CURRENT_USER\Software\Microsoft\Office\(your Outlook version number)\Outlook\Preferences, using the Outlook version number that cor­re­sponds to the version of Outlook that you are using.

Step 3: If you don’t see a value called MaximumAttachmentSize here, go to Edit at the top, click New and then DWORD. Now type MaximumAttachmentSize in the field. Keep in mind that this field is case-sensitive. Now, create the value by pressing ENTER and then right-click on the value.

Step 4: Via Change, you can cancel any limit by entering a 0 (zero) under Value. Entering 0 means that there is no longer an Outlook at­tach­ment size limit. Al­ter­na­tive­ly, you can define a new file size by entering your desired limit in KB under Base with the Decimal field activated.

Using cloud storage

Another handy way to bypass Outlook’s limits on at­tach­ment size is to use a cloud storage service like IONOS HiDrive, iCloud, Google Drive or OneDrive. Going this route saves storage space and secures data at the same time. Instead of sending a large at­tach­ment directly you can simply upload the file to the cloud and share it. Instead of attaching a file to an email, the recipient of your email will use a link to access the file.

Using Kutools

The fee-based Kutools add-on for Outlook offers numerous features for efficient com­mu­ni­ca­tion via Outlook. In addition to automatic for­ward­ing, replying, CC/BCC for different re­cip­i­ents, and storage sharing, Kutools offers the ability to au­to­mat­i­cal­ly compress incoming at­tach­ments, helping you to conserve space for your Outlook file.

Using archiving/com­pres­sion programs

Another trick to cir­cum­vent the upper limit for Outlook at­tach­ments is to use free file com­pres­sion programs like WinZip, WinRAR or 7-Zip. With these, files can be com­pressed to up to 90 percent of their original storage size. This means you can easily send large files in archive formats such as ZIP, RAR or 7z and still remain within the file size limit. However, it’s important to make sure that re­cip­i­ents can unzip archive files. While Windows can unpack ZIP, a com­pres­sion program is needed to unpack RAR or 7z files. For macOS, ad­di­tion­al software is also required for ZIP, RAR and 7z formats.