Google Calendar is a free-to-use Google account feature. Anyone who has signed up for a Google account can use this calendar tool. Since all account data is saved online, you can access your Google Calendar from anywhere. This gives you full control over your ap­point­ments re­gard­less of which device you are using, or your location.

In addition to having the classic calendar functions, Google Calendar can be shared with others. This makes it possible, for instance, to have a family or employee calendar which all members can view. In addition, you can also assign in­di­vid­ual access per­mis­sions. Depending on what per­mis­sions are granted, members can either only view the calendar or they can edit it. If they have been granted the right to edit the calendar, members can also add their own ap­point­ments or modify existing events.

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How to share a Google Calendar

Step 1: Open Google Calendar.

Image: Overview of Google features
Overview of Google features

Step 2: Select the calendar you want to share.

Image: Selecting “My calendars” for sharing
Selecting “My calendars” for sharing

Step 3: Go to “Calendar settings”.

Image: Opening “Calendar settings”
Opening “Calendar settings”

Step 4: Share the Gmail calendar using an email address.

Image: Sharing Google Calendar with others
Sharing Google Calendar with others

Step 5: Assign access per­mis­sions.

Using the drop-down menu labelled “Per­mis­sions”, you can also assign in­di­vid­ual per­mis­sions to each person. By doing so, you can, for instance, specif­i­cal­ly define who can only view the shared Gmail calendar and who can add or remove ap­point­ments them­selves.

Image: Managing access permissions
Managing access per­mis­sions

Step 6: Finish the sharing process

Once you have entered the email(s) of the person(s) and assigned the access per­mis­sions, finish sharing the calendar by clicking “Send”. You can specify multiple people in order to share the Google Calendar with many people at the same time. After clicking send, each person entered will receive a no­ti­fi­ca­tion email.

Image: Sharing the calendar
Sharing the calendar

How do I share my Google Calendar publicly?

When working in an office, it can sometimes be useful to publicly share a calendar. If you and your col­leagues want to manage a vacation time calendar, it is much easier to create a new calendar and make it public than to invite in­di­vid­ual members per­son­al­ly and grant each of them in­di­vid­ual per­mis­sions.

Step 1: Create a new calendar.

Image: Creating a new calendar
Creating a new calendar

Step 2: Set up the calendar.

Image: Setting up the calendar
Setting up the calendar

Step 3: Get the shareable link.

Image: Getting the shareable link
Getting the shareable link
Note

Are you missing certain features on Google services? Other col­lab­o­ra­tion tool providers may have more suitable options for you in their portfolio.

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  • All your favorite Google tools, in one place
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  • Gemini AI to help you work smarter

Reviewer

  • Jeanna Raffa

    Jeanna Raffa

    With over 18 years of ex­pe­ri­ence in online marketing, Jeanna Raffa possesses extensive expertise in digital marketing. Since 2020, her focus has been on providing practical in­for­ma­tion regarding email, office, and cloud storage solutions.

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